Access Ready Strategic Board Meeting

Access Ready Strategic Social Purpose Corporation Board of Directors meeting

Date, 02-27-2020

Time: 7 pm EST

Place: Meeting by Conference call: yes

List of attachments

1. Requests for board action from 01-09-2020 to 02-14-2020

2. Minutes of 01-09-2020

Meeting called to order by Chair-CEO Doug Towne at: 7.05

In attendance

Elizabeth Campbell: Yes

Gust Dean Doulou Vice-Chair: Yes

Treasurer and CFO David Mickey Ellis: Yes (Non-voting)

Debra Roberts-Bellanti: No

John Medcalf: No

Secretary Corey Saur: Yes (Non-voting)

Mariano Tan: Yes

Chair-CEO Doug Towne: Yes (Non-Voting)

Carol Westlake: Yes

** Consent Agenda

1. The Chair-CEO requests final approval of the attached requests for Board Action from 01-09-2020 to 02-14-2020

Motion to accept consent agenda items by Carol

Seconded by: Dean

Discussion

Call the Question

Elizabeth Campbell: Yes

Gust Dean Doulou Vice-Chair: Yes

Debra Roberts-Bellanti: Absent

John Medcalf: Absent

Mariano Tan: Yes

Carol Westlake: Yes

Motion Passed

* Information Agenda

None from the Chair-CEO

* Board Secretary report

Correspondence None

Minutes of 01-09-2020

Motion to accept minutes as presented or amended by: Mariano

Seconded by: Carol

Discussion

Call the question

Elizabeth Campbell: Yes

Gust Dean Doulou Vice-Chair: Yes

Debra Roberts-Bellanti: Absent

John Medcalf: Absent

Mariano Tan: Yes

Carol Westlake: Yes

Motion Passed

* Board Treasurer Report

Correspondence None

Accounting Report

David Ellis

See attached documents

Discussion

* Chair/CEO report

Correspondence None

1. We are working through the contract negotiations with Pastime GPS. We expect it to be complete and to send it to the Board for review in the next several weeks.

2. We are on target to launch Access Ready Reporter our new monthly newsletter. I want to thank everyone who participated in the setup of the accessreadyreporter.org server.

3. John Medcalf of VOTEC has generously agreed to increase the number of staffing hours under his contract so we can continue and begin working on the following items:

1. Webmaster management

2. Sales outreach and solutions

3. Grant research

4. Grant writing

5. Grant management

4. State Farm has approved the Key person insurance on Doug Towne, but the premium was increased to $135.00 from the quote of $77.00

5. Corey and I will be travelling to Tennessee to meet with the Governor’s staff to discuss potential legislation related to Access Ready.

We are preparing for several conferences

Corey and I are scheduled to take a cruise through the Caribbean next week. The intended travel is to investigate the accessibility of the Royal Caribbean line. I’m asking the board their opinion about whether I should go or not given the concerns about the changing situation with the Coronavirus disease?

Discussion

After a lengthy discussion about the wisdom of traveling outside the US in relation to the Coronavirus situation the following motion was made.

Motion concerning the travel of the Chair-CEO and Chief of Staff out of the country by: Carol

Seconded by: Dean

I move that considering the ever-changing situation in relation to the Coronavirus situation, the potential for an unpredictable delay in returning from any travel outside the Us. That the Board formally requests that the Chair-CEO and Chief of Staff not travel outside the continental United States until the situation clarifies. That further the Board authorizes the CFO to reimburse the Chair-CEO and Chief of Staff for any documented financial loss incurred as a result of the cancellation of such travel plans. This motion is made from an abundance of caution to protect the administration of the organization.

Discussion

General agreement between the board members took place that the situation was too unpredictable to risk the continued management of the organization. That it is only proper that the organization cover any loss caused by the Chair-CEO and Chief of Staff following the requirements of the Board.

Call the Question

Elizabeth Campbell: Yes

Gust Dean Doulou Vice-Chair: Yes

Debra Roberts-Bellanti: Absent

John Medcalf: Absent

Mariano Tan: Yes

Carol Westlake: Yes

Motion Passed

* Other Officer Reports

None

Discussion

Motion to accept all reports items by: Mariano

Seconded by: Liz

Discussion

Call the Question

Elizabeth Campbell: Yes

Gust Dean Doulou Vice-Chair: Yes

Debra Roberts-Bellanti: Absent

John Medcalf: Absent

Mariano Tan: Yes

Carol Westlake: Yes

Motion Passed

* Special Information Report (S)

None

Discussion

** Discussion Agenda

none

** Old Business

Committee on Chair-CEO annual review Dean Doulou

Dean informed the Board that his committee would meet in the next few weeks as soon as he completes the evaluation form.

** New Business

None

** General discussion

The Board urged the Chair-CEO and Chief of Staff to take some time off even if they were not able to go as planned to investigate accessibility of the Royal Caribbean lines.

** Next meeting Date and time:

Annual meeting Thursday June 25, 2020 at 7 PM EST by conference call.

Fall meeting Thursday Oct 22, 2020 at 7 pm EST

Discussion

*** Adjournment 

Motion to adjourn by: Carol

Seconded by: Liz

Discussion

Call the Question

Motion was unanimous

Meeting was adjourned at: 8:10 PM